4. Words and language part 2

Easy Read Video 4 - Words and language part 2

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Introduction to Easy Read Words and Language Part 2 In this video we will look at some more things to think about when writing easy read words and sentences.

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First off, don’t assume prior knowledge.

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These are words and ideas that you use a lot so you know what they mean, but others may not.

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Don’t assume that your readers know the subject and the words and phrases you use.

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Your readers may not be familiar with them and what they actually mean.

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Here’s some examples.

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Instead of This project is for young people, try this project is for people under 21 years old.

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Be clear what you mean by young people instead of the party will be on Bonfire night, try the party will be on Tuesday the 5th of November, Bonfire Night.

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Your reader may not remember the date of Bonfire night.

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Put ideas in the right order.

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Write down the key points the reader needs to know.

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Sort them into what people need to know first, second, third, and so on.

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Put the information in the order of any actions or decisions the reader needs to take.

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Also, be consistent.

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Use the same words and phrases consistently, even if it sounds repetitive.

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Don’t use different words or phrases to say the same thing like bicycle, cycle, and bike.

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Here are some more examples.

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If you use the word delegates, don’t use alternatives like attendees or participants.

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Or if you use the word council, don’t use alternatives like local authority or local council.

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Thinking about sentences have no more than 12 to 15 words in each sentence.

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If you have a long sentence, you can split it into two or more short sentences.

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You can use bullet point lists to help break up and organise information.

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Use 1 clear idea in each sentence.

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Keep your sentences simple that have a clear meaning.

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Make sure your sentences do not have more than one meaning.

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Use simple punctuation like full stops, commas, and question marks.

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Try to avoid other things like colons, semicolons or hyphens and don’t use contractions.

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For example, write do not instead of don’t.

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So in summary, don’t assume prior knowledge, put ideas in the right order, be consistent, use simple punctuation, keep sentences short and put 1 clear idea in each sentence.

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Visit www.easyread.wales for more help with easy read, including clear and easy handbook, Check it toolkit, definitions dictionary and examples of our easy read work.

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You can also get more help from us with translation and design, quality checking your Easy Read work, as well as developing your skills through training and consultancy.

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